City of Arlington Request for Proposals

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Placed on 6/29/2020
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City of Arlington Request for Proposals Banking Services I PURPOSE OF REQUEST The City of Arlington (“City”) is requesting proposals for its primary banking services which will include a general checking account and an interest bearing reserve account. General requirements include but are not limited to the following; the ability to do secure online banking, positive pay, access to a purchase card program and ACH/EFT transactions. The City’s needs and requirements are outlined more specifically in the Request for Proposal (“RFP”) which can be obtained in full at www.arlingtonwa.gov. II BID PROCESS The City will attempt to follow this timetable, which should result in the implementation of a banking services agreement by September 1, 2020. Issue RFP June 29, 2020 Deadline for Questions July 8, 2020 Deadline for Submittal of Proposals - 3:00 p.m. July 13, 2020 Interview with Selected Firms (if necessary) July 16, 2020 Preliminary Selection of Firm July 20, 2020 Recommendation to City Council July 27, 2020 Contract Award August 5, 2020 Start Implementation of Banking Services September 1, 2020 Implementation is expected to be completed by September 30, 2020. These dates are estimates and subject to change by the City III MINIMUM QUALIFICATIONS To be considered for selection, financial institutions must meet at least the following minimum qualifications: A. Authority to offer banking services. Institution must hold a charter from either the United States Government or the State of Washington. B. Access to the Federal Reserve System. Institution must be a member of (or have access to) the Federal Reserve System and have access to all Federal Reserve System services. C. Legal compliance. Institution must be in compliance with all applicable laws, rules, regulations, and ordinances of the City of Arlington, the State of Washington, and the United States. D. Public Deposit Protection Act. Institution must be a Washington State qualified depository for public funds and must be in compliance with the Washington Public Deposit Protection Act (RCW 39.58). E. Local banking office. Institution must have an established office or local branch within the city limits of City of Arlington and maintain a current City business license. F. Must offer a purchase card or credit card option with the ability to manage payments and receipts online and integrate with the city’s accounting system. IV INSTRUCTIONS TO PROPOSERS A. All proposals and questions should be directed to: Kristin Garcia, Finance Director City of Arlington 238 N Olympic Ave Arlington, WA 98223 (360) 403-3431 kgarcia@arlingtonwa.gov B. All proposals must be received by July 13, 2020 at 3:00 p.m. Deliver proposals (in Adobe pdf or compatible format) to City Hall – Finance to the email addresses below (preferred) or mail/deliver sealed proposals to the address below. If mailing sealed proposals, please provide three (3) copies. Email Mail Kristin Garcia City of Arlington Finance Director Finance Department kgarcia@arlingtonwa.gov 238 N Olympic Ave Sheri Amundson “Banking RFP” Noted on Assistant Finance Director Envelope samundson@arlingtonwa.gov Email proposals shall not be deemed received until a confirmation email sent by the City is received in reply to the submitted Proposal, confirming that the email proposal was received and the format was readable by the City. Published: June 29; July 6, 2020. EDH902066
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