Placed on 4/8/2021
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CITY OF ARLINGTON REQUEST FOR QUALIFICATIONS (RFQ) Design Services Proposals Due: April 29, 2021 1.0 PROJECT INFORMATION Project Name: 74th Ave Trail (P02.417) Federal Aid No.: STPUS-2695(001) Project Location: 74th Ave Request Summary: The City of Arlington is requesting interested consulting engineering firms to submit proposals for providing engineering design and analysis, and other services necessary for the successful completion of the 74th Ave Trail Project as described herein. More information is available on the City of Arlington website under RFQs. 2.0 PROJECT DESCRIPTION This project proposes to construct a 12-foot wide multiuse asphalt trail from the north terminus of the Arlington Valley Road Trail (197th Place) to the 204th St and 74th Ave intersection; this will complete the Arlington Valley Road trail that connects Centennial Trail to a transit location (bus stop) and retail center. The multiuse trail construction will included ADA compliant curb ramps, trail lighting, landscape and site amenities. 3.0 SCOPE OF WORK The City of Arlington has obtained a full project survey including ROW and abutting property boundary lines, utility identifications, and project limit topography. The anticipated tasks for this project are summarized below, these may be added to or modified based on the Consultant’s project approach and will be detailed in the RFQ. • Preliminary Design Data Collection: Consultant team shall collect necessary data and information for the successful completion of this project. Data may include, but not be limited to lighting analysis, traffic counts, and geotechnical borings. • Design Reports and Studies: Consultant team shall complete all studies and evaluations necessary for the successful completion of this project design and permitting. Studies include, but are not limited to, stormwater analysis, geotechnical evaluation, cultural resource evaluation, and NEPA assessment. • Project Design and Specifications: Consultant team shall prepare preliminary and final engineering plans and specifications (30%, 90% and 100%), and project bid documents; all submittals to be consistent with WSDOT standards. • Estimate of Project Costs: Consultant Team shall prepare an estimate of probable costs for the construction phase (30%, 90%, and 100%). 4.0 QUALIFICATION REQUIREMENTS City RFQ evaluation team will score and rank RFQs based on the following criteria: • Team Composition and Key Personnel: Scoring will look at firms included in the Consultant’s project team, the qualifications and availability of staff assigned to this project. Consideration will be given to specialized project experience or technical competence relating to the Project Area, and familiarity with work in the north Snohomish County area. Demonstrate the ability to provide the proposed staff for the full duration of this project and that continuity will be maintained. (25 points) • Project Approach and Schedule: Consultant shall demonstrate a full understanding of the City’s concerns, goals and objectives with this very important project; and how the Consultant’s team will meet these goals in a “Consultant defined” timeline. (25 points) • Experience with Similar Projects Utilizing Federal Funding: Scoring will evaluate Consultant’s team experience with projects of similar complexity and function. Also included in the evaluation will be past experience with similar federally funded projects and coordinate with WSDOT local programs. (20 points) • Process and Quality Control Methods: Demonstrated ability of the Consultant and team, especially the Project Manager, to perform high quality work, to control costs and to meet schedules. Evaluation will include quality control measures and Project Manager communication protocols. (20 points) • Familiarity of Relevant Codes and Standards: Demonstrated understanding of relevant codes (Arlington, FHWA, AASHTO, and WSDOT) and ability to coordinate projects with jurisdictional agencies and multidisciplinary projects. (10 points) Written proposals will be reviewed and evaluated by an Evaluation Committee comprised of City staff. Interviews will be scheduled with the top five scoring proposals. 5.0 SUBMITTAL REQUIREMENTS The entire submittal package, excluding front and back cover sheets, shall not exceed twenty (20) double-sided pages. At a minimum, the Consultant’s qualifications should include: • An introductory letter stating your firm’s interest in the project, • A clear concise description of the general approach to be undertaken on the project, • A list of similar projects in the past five years with brief resumes of key members and project references, • Organizational chart of project team, and • Description and examples of process and quality control measures. Four (4) hard copies of the RFQ must be delivered to the City of Arlington in a sealed package clearly labeled “RFQ for 74th Ave Trail Project”. In person deliveries will be accepted at the Public Works Office at 154 W Cox, Arlington, WA 98223 until 2:00 PM on April 29, 2021. Deliveries via US Post shall be mailed to 238 N. Olympic Ave, Arlington, WA 98223 and must be postmarked by April 29, 2021. Address all RFQ questions to the Project Administrator, Linda Taylor, at Questions and inquiries received before 2:00 pm on April 23, 2021 will be answered. The City reserves the right to reject any and all submittals that are not responsive to this RFQ request. 6.0 EQUITY IN PROPOSAL SELECTION The City of Arlington is an equal opportunity employer and encourages disadvantaged, minority, and women-owned consultant firms to respond. Title VI Statement The City of Arlington in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42 U.S.C. 2000d to 2000d-4 and Title 49, Code of Federal Regulations, Department of Transportation, Subtitle A, Office of the Secretary, Part 21, nondiscrimination in federally-assisted programs of the Department of Transportation issued pursuant to such Act, hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises as defined at 49 CFR Part 26 will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, national origin, or sex in consideration for an award. Americans with Disabilities Act (ADA) Information The City of Arlington, in accordance with Section 504 of the Rehabilitation Act (Section 504) and the Americans with Disabilities Act (ADA), commits to nondiscrimination on the basis of disability, in all of its programs and activities. This material can be made available in an alternate format by emailing Ryan Morrison at or by calling 360-403-3526. Published: April 8, 15, 22, 2021. EDH924080
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